Privacy Office Administrator

Job Title: Privacy Office Administrator

Job Location: Chicago, IL (Hybrid: 2 days remote and 3 days onsite)

Job Duration: 03+ Months (Possibility of extension)

 Pay rate: $26 -  $29.09/hr. on w2

Job Description:

Job Purpose:

• This position is responsible for coordinating and administering various responsibilities within the Client Privacy Office, working with low and moderate risk issues and departments, as appropriate, to ensure Client is compliant with various federal and state regulations.
• This position will oversee the annual updates of regulatory policies and procedures, ensuring all Client employees complete the regulatory training.
• Responsible for development and distribution of regulatory information via intranet and internet web site, tracking and reporting on a variety of required initiatives under federal and state laws.

Job Responsibilities:

• Coordinates and administers various responsibilities within the Client Privacy Office, working with low and moderate risk issues and departments, as appropriate, to ensure Client is compliant with various federal and state regulations.
• Works with departments regarding process flows, updating on an annual basis (or obtaining certifications from managers that processes are current, as reflected on Tier Trac tool.)
• Oversees monthly reports regarding status of updates.
• Oversees reports needed for presentation and contributes to preparation of annual report regarding Privacy office for executive/board review.
• Ensures regulatory policies and procedures are updated regularly, the appropriate training information/notification, pre-emption information and complaint information for employee is currently reflected on corporate intranet.
• Obtains annual signed certifications and ensures receipt from all workforce members.
• Updates training database as appropriate.
• Coordinates any changes in departmental policies/procedures as a result of internal audit/compliance activities and ensures Tier Trac tool is updated appropriately.
• Tracks and reports on all complaints received, notifying Manager and Director of upcoming response deadlines.
• Monitors disclosures made throughout the corporation, identifying any questionable practices. Produces report on regular basis for executives/board regarding types, volumes, areas involved, etc.
• Monitors receipt of confidential communication and restriction requests.
• Makes request determination and communicates to Access Control Area.
• Oversees and monitors the Client Tracking Database.
• Cooperates fully with the Office of Civil Rights, other legal entities and Client officers in a compliance review or investigation.
• Participates in the annual evergreening process to assist Client and subsidiaries with compliance for federal and state regulations.
• Participates in day-to-day guidance with the corporation’s regulatory requirements.
• Identifies oversees regulatory complaints (internal and external) and incidents. Works with Client and it’s subsidiaries on corrective action plans and mitigation steps.

Required Job Qualifications:

• Bachelor Degree in Business or Legal AND 2-3 years’ experience in privacy office
• Knowledge of and experience interpreting federal and state laws.
• Knowledge of Client’s various functional areas and departments.
• Ability leading departmental or divisional projects.
• Negotiation, analytical, facilitation, communication and presentations skills.
• PC proficiency to include Word, Excel, PowerPoint and Lotus Notes

Preferred Job Qualifications:

• Conceptual understanding of technology systems and applications.
• Experience with web design software application(s).