Administrative Assistant (3-5 years)

Job Description
Client is seeking a talented Interview Management Scheduler who shares our passion to make an impact on the lives of candidates, teams and ultimately patients. As part of our Cambridge/Boston-based Operations Team, in partnership with the Administrative Services Center (ASC) and the Global Talent Acquisition team, you will work directly with hiring managers to shape client’s future by assisting with the recruiting efforts for a company that makes a positive difference in the world.
 
Do you desire work within an incredible team culture; a collaborative environment that is learning and evolving every day? We offer a fun, high-energy and vibrant environment. Working under the Cambridge/Boston-based Operations Team, we provide recruiting support to Boston site-based business areas, enabling the attraction, selection and hiring of the right talent with critical capabilities.
 
This position will provide support and services to US hiring managers reporting to the Sr. Operations Associate – Cambridge/Boston.
 
This job description outlines the general nature and level of the work. It is not intended to be an exhaustive list of all responsibilities or skills associated with the position.  We anticipate that future process improvements may alter the tasks and services that are provided by this role.


Your key responsibilities will include:
 

• Process interview scheduling transactions including but not limited to the following:
  • Support candidate communications.
  • Schedule interviews in Workday and Outlook
  • Schedule seminars and recruiting activities (as appropriate)
  • Assist candidates with travel authorization as needed.
  • Supporting and managing a positive candidate experience

 
Additional Support/Expectations:

• Create and edit documents, data bases, spreadsheets, etc.
• Identify innovative techniques to increase productivity across the team
• Handle additional administrative support or special projects as assigned by the supervisor.
• Adapt to change quickly as the Indianapolis Administrative Services Center (ASC) Leadership Team rolls out guidance and tools for streamlining administrative work and business partner alignments are adjusted.

 
Basic Qualifications

• High School Diploma or GED
• Minimum of three years of experience in a professional work environment or in administrative/office management/coordinator position
• Fluent in English

 
Additional Skills/Preferences

• Excellent customer service orientation, team-player attitude, and willingness to assist all groups at the Cambridge/Boston site and in other client sites.
• Proficient knowledge of Microsoft programs (Word, Excel, PowerPoint, Outlook, Teams, SharePoint etc.)
• Prior Workday experience
• Ability to navigate computerized data entry system or other relevant applications.
• Detail-orientated and competent follow-through skills.
• Strong interpersonal skills
• Impeccable organizational skills
• Ability to prioritize and seek guidance when multiple and competing priorities arise.
• Ability to work independently with a high level of self-management in a dynamic work environment.
• Must be able to maintain confidential information and exercise discretion.
• Ability to adapt to change and process improvements.
• Strong resilience to ambiguous environments
• Strong data and time management skills
• Strong oral and written communication skills