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Job Requirements of Recruiter Assistant:
-
Employment Type:
Contractor
-
Location:
Chicago, IL (Onsite)
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Recruiter Assistant
Careers Integrated Resources Inc
Chicago, IL (Onsite)
Contractor
Job Title: Recruiter Assistant
Location: Chicago, IL 60601
Duration: 6 months+ (Possible Extension)
Pay Rate: $25/hr. on W2
Location Requirement:
Job Description:
Key Responsibilities:
Interview Coordination & Scheduling:
Candidate Experience & Communication:
Required Skills & Qualifications:
Interview Scheduling Experience:
Attention to Detail & Multitasking:
Communication & Interpersonal Skills:
Technical Skills:
Preferred Qualifications:
Location: Chicago, IL 60601
Duration: 6 months+ (Possible Extension)
Pay Rate: $25/hr. on W2
Location Requirement:
- Fully remote, but must reside near Chicago or Richardson in the event a full-time role opens or any onsite training comes up.
Job Description:
- The Interview Scheduler plays a critical role in supporting the Talent Acquisition team by coordinating interview logistics across multiple departments, time zones, and locations.
- This role ensures a seamless, positive experience for candidates and hiring teams by managing complex calendars, communicating clearly and professionally, and providing administrative support throughout the hiring process.
Key Responsibilities:
Interview Coordination & Scheduling:
- Partner closely with Recruiters, Hiring Managers, and interview teams to schedule phone screens, virtual interviews, and in-person interviews across multiple locations.
- Coordinate complex scheduling involving multiple interviewers, panel interviews, and shifting availability.
- Communicate interview details and expectations clearly to candidates and internal stakeholders.
- Manage calendar invitations, conference room reservations, virtual meeting links, and follow-up reminders.
Candidate Experience & Communication:
- Serve as a primary point of contact for candidates regarding scheduling, logistics, and next steps.
- Ensure timely updates and a smooth, positive candidate journey from initial scheduling through final interviews.
- Respond to scheduling changes or conflicts quickly and tactfully.
Required Skills & Qualifications:
Interview Scheduling Experience:
- Prior experience coordinating interviews across multiple teams, locations, or time zones.
- Strong ability to navigate and manage competing priorities and shifting schedules.
Attention to Detail & Multitasking:
- Exceptional organizational skills with the ability to manage multiple requests simultaneously.
- High accuracy in managing logistics, documentation, and communications.
Communication & Interpersonal Skills:
- Professional and clear written and verbal communication.
- Ability to interact with candidates, hiring managers, and team members with professionalism, tact, and a customer-service mindset.
Technical Skills:
- Experience with Applicant Tracking Systems (ATS) and HRIS platforms.
- Proficiency with Outlook or similar calendar/scheduling tools.
- Comfortable with virtual meeting platforms (Teams, Zoom, etc.) and general office software.
Preferred Qualifications:
- Experience supporting Talent Acquisition in a high-volume or enterprise environment.
- Familiarity with multi-location or multi-time-zone scheduling.
- Background in HR, Recruiting Coordination, or administrative roles in a corporate setting.
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