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Job Requirements of Executive Administrative Assistant:
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Employment Type:
Contractor
-
Location:
San Jose, CA (Onsite)
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Executive Administrative Assistant
Careers Integrated Resources Inc
San Jose, CA (Onsite)
Contractor
Job Title: Executive Administrative Assistant
Location: Onsite San Jose, CA 95134
Duration: 2-month contract (W2), with strong potential for extension based on performance and business needs
Pay Rate: $41.33/hour (W2)
About the Role
We are seeking a highly skilled Senior Executive Assistant to provide comprehensive support to the President, Chief Financial Officer, and Vice President of Human Resources at our San Jose, CA office. This critical position requires a detail-oriented, proactive professional with exceptional organizational and communication skills, capable of managing a fast-paced and dynamic work environment with utmost discretion and confidentiality.
The ideal candidate will not only be an expert in calendar management and executive-level communication but also have experience leading and mentoring other administrative staff to ensure seamless and efficient support across the executive team.
Key Responsibilities
Qualifications
Additional Information
Location: Onsite San Jose, CA 95134
Duration: 2-month contract (W2), with strong potential for extension based on performance and business needs
Pay Rate: $41.33/hour (W2)
About the Role
We are seeking a highly skilled Senior Executive Assistant to provide comprehensive support to the President, Chief Financial Officer, and Vice President of Human Resources at our San Jose, CA office. This critical position requires a detail-oriented, proactive professional with exceptional organizational and communication skills, capable of managing a fast-paced and dynamic work environment with utmost discretion and confidentiality.
The ideal candidate will not only be an expert in calendar management and executive-level communication but also have experience leading and mentoring other administrative staff to ensure seamless and efficient support across the executive team.
Key Responsibilities
- Efficiently manage and coordinate complex calendars for the President, CFO, and VP of HR, including extensive domestic and international travel arrangements, anticipating and addressing executive needs.
- Serve as the primary liaison for the executive team, managing all communications with professionalism and accuracy.
- Organize and coordinate executive meetings, including preparing agendas, taking minutes, and tracking action items for timely follow-up.
- Lead and support strategic project planning and execution to ensure alignment with organizational goals and deadlines.
- Supervise and mentor other executive assistants, fostering a collaborative and high-performance work environment.
Qualifications
- Bachelor s degree in Business Administration, Management, or related field preferred.
- Minimum of 10 years experience supporting C-level executives in an executive assistant capacity.
- Proven leadership experience managing and developing administrative teams.
- Outstanding organizational, multitasking, and time-management skills.
- Ability to work independently while contributing effectively as part of a high-functioning team.
Additional Information
- Travel Requirements: Ability to travel domestically and internationally up to 10%.
- Background checks: Motor Vehicle Record and physical/environmental assessments may be required.
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