Project Support Specialist

Job Description: *** Max Bill Rate: *** ****

Position: Project Support Specialist
Function: Business Operations

Job Roles/Responsibilities:
Interface with managers, field staff, and vendors to complete invoice pricing validation. Effectively facilitate requisitions and project change management. Maintain spreadsheets of purchase order values, amounts billed to date, and balances remaining for various projects. Coordinate with cross functional teams to complete memorandums updating stakeholders on project statuses. Collaborate with internal stakeholders to manage remediation project management directives. Invoice processing; contract pricing review aProductst invoices, communicating with suppliers for pricing errors and invoice revisions. Ensure vendor invoicing is up to date, requesting and review of aging report; validation of service entries/costs in SAP. Maintain database used to request off-site records, generate document status reports, and create inventory forms. Maintain database used to capture inception-to-date environmental remediation costs. Assemble project documentation submitted in conjunction with filings to the Board of Public Utilities. Investment Recovery - salvage revenue, monthly processing of revenue to create, receive and invoice material; processing final monthly journal entry to appropriate accounting.

Essential Requirements:
Understanding of accrual processes and knowledge of contracts for invoice pricing validation.
Proficiency with Microsoft Office Suite and ability to learn new applications (Word, Excel, Access, SharePoint, etc.).
General knowledge of Sarbanes-Oxley Act (SOX) and Generally Accepted Accounting Principles (GAAP).
Capability to work both collaboratively with internal and external stakeholders.
Strong verbal and written communication skills.
Strong organization, multitasking, and team building skills with ability to prioritize tasks.
Strong data analytical skills.

Desirable Knowledge/Skills/Abilities:
Demonstrated working knowledge of SAP or other billing, accounting, or customer care systems.


Location: Hybrid - Remote + Hadley location (office time required approx. 2 days per week ( subject to change)

Manager - Supplier Call Notes - 11/13 at 11am est
-- Contractor needs to be able to fully understand the process as they are not order takers!
-- Customer Facing role
-- Contractual background
-- Self Motivated
-- Personality driven
-- Multi-tasker
-- Dispatcher experience
-- Organized
-- Pays attention to detail
-- Follow up ( contractor needs to be able to follow up on request quickly ( requesting action/response)
-- Low travel requirements if required ( 99% the contractor will be in office)

Preferred Skills:
-- Ariba
-- SAP
-- GAAP

Interview process:
2-3 people will be on the interview panel ( 30 min on Teams)

Location: South Plainfield Office ( 3 days per week)
Possibility for extension depends on candidate work ethic