Asset Production Coordinator

Job Title: Asset Production Coordinator (MidEntry Level)
Location: Miami, FL (Onsite)
Duration: 9 Months (Extension Possible)

Overview:
We are seeking a highly organized and detail-oriented Asset Production Coordinator to support the intake, management, tracking, and delivery of creative and media assets across multiple platforms. This role is ideal for someone who thrives in a high-energy, fast-paced production environment, has exceptional attention to detail, and is comfortable handling heavy data entry and asset workflows with accuracy and efficiency.

The Asset Production Coordinator will serve as a key operational partner to production, creative, and distribution teams, ensuring assets are properly logged, versioned, tracked, and delivered on time.

Key Responsibilities:

• Manage end-to-end asset intake, tracking, organization, and delivery across multiple projects.
• Perform high-volume, high-accuracy data entry into asset request, management systems and trackers
• Maintain asset metadata, naming conventions, version control, and status updates.
• Coordinate asset deliveries to internal teams and external partners, ensuring deadlines and specifications are met.
• Monitor production schedules and flag risks, discrepancies, or missing materials proactively.
• Communicate clearly and consistently with stakeholders regarding asset status, updates, and requirements.
• Support quality control by validating file formats, specs, and completeness prior to delivery.
• Maintain organized documentation, trackers, and reports to support production visibility.
• Adapt quickly to shifting priorities in a fast moving, high-pressure environment.
• Collaborate cross-functionally with production, creative, operations, and technical teams.

Required Qualifications:

• 2-4 years of experience in production coordination, asset management, media
• operations, or a related role.
• Proven experience with heavy data entry and maintaining accuracy under tight
• deadlines.
• Proficient in Airtable, trackers, and asset management or database systems.
• Strong organizational skills with the ability to manage multiple projects
• simultaneously.
• Excellent written and verbal communication skills.
• High attention to detail and ability to follow established processes and
• specifications.
• Comfortable working in a high-energy, fast-paced environment with frequent
• changes.
• Strong problem-solving skills and proactive mindset.

Preferred Qualifications:

• Experience with Frame.io, and other content management platforms.
• Background in media, entertainment, marketing, or creative production
• environments.
• Familiarity with file delivery workflows, versioning, and quality control
• processes.
• Ability to work collaboratively while also being self-directed.

Key Traits for Success:

• Exceptionally organized and process-driven.
• Clear, professional communicator.
• Calm and focused under pressure.
• Detail-obsessed with a strong sense of ownership.
• Adaptable and eager to learn in a dynamic environment.