Executive Assistant III

Job Title: Executive Assistant III
Job Location: Cambridge MA- Hybrid
Job Duration: 6 Months (possibility of extension)
Payrate: $42.89/ hr. on w2

Responsibilities:
Team Support:

• Manage Department Leads complex calendars, prioritizing internal and external engagements to optimize effectiveness.
• Schedule internal and external project-related calls and meetings.
• Manage in-person meetings with external parties.
• Manage team meetings (non-project related) and organize team building activities.
• Coordinate Conference registrations and assist with planning/scheduling conference related meetings when applicable.
• Process expense reports in compliance with company policies.
• Coordinate detailed domestic and international travel plans including flights, accommodations, and transportation.
• Office management, including supplies, and liaison with IT and facilities.

Education & Experience:

• Bachelor’s degree or equivalent professional experience.
• A minimum of 5 years of experience supporting multiple executives in fast-paced, high-visibility environments, preferably within life sciences, operations, or technical functions.

Required Skills & Experience:

• Demonstrated ability to collaborate across functions and work effectively with other Executive Assistants across client to ensure alignment and consistency in scheduling, communications, and major events.
• Strong organizational skills with the ability to manage competing priorities and anticipate needs.
• Time management and problem solving.
• Highly responsive to team’s request/needs.
• High level of discretion and ability to handle sensitive matters with integrity.
• Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Teams), and collaboration platforms such as SharePoint.
• Strong relationship-building skills to foster collaboration across diverse teams.

Work Arrangement:

• Hybrid position: available to be in person in the Cambridge office on days where external and critical meetings are held (typically 2 days per week but can be variable with some weeks requiring more in person presence, some no in person presence).