Executive Assistant II in Mountain View, CA at Integrated Resources, Inc

Date Posted: 9/13/2022

Job Snapshot

Job Description

"Job Profile Summary:
Involves providing administrative oversight for an executive, including the coordination of communications and pertinent data among a group
of the executive's subordinate management staff. Performs and / or oversees special projects or assignments that are highly sensitive or
complex in nature, requiring a high level of independence and initiative in execution and implementation. Handles details and oversees work
of a highly confidential and critical nature to support the executive on matters of significance.
Job Description:
Under general direction, provide administrative oversight for an executive, including the coordination of communications and pertinent data
among a group of the executive's subordinate management staff, including but not limited to managing the executive's calendar, and
responding on behalf of an executive to internal and external stakeholders.
Job Profile Summary:Performs and oversees special projects or assignments that are highly sensitive or complex, requiring a high level of independence and
initiative in execution and implementation. Handles, details, and directs work of a highly confidential and critical nature to support the
executive on matters of significance. Provides planning for special events, includes managing vendors, scheduling, selecting venues, and
coordinating details.
Advises Executive team members regarding the Board and/or Board Committee agendas, materials, and action items. Manages, under
general direction from the executive team, Board and/or Board Committee agenda development, meetings logistics, and completion of action
items. Liaises with key stakeholders who provide vital support to the District and Hospital Boards of Directors and Advisory Committees."

"Key Responsibilities:
Directs the daily administrative operations for executives' offices.
Develops and implements efficient and effective systems for managing information, projects, and communications to ensure
accurate and timely responses.
Functions as the gatekeeper, understanding the executive's requirements, prioritizing issues according to urgency, and
allocating time accordingly. Protects Executives time/schedule.
Maintains a comprehensive list/database of initiatives and assignments, to include actions delegated to other offices.
Must also have demonstrated ability to work effectively in a team environment.
Demonstrated ability to be flexible and work under changing conditions requiring reprioritization of workflow.
Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization.
Ability to multi-task with demanding timeframes and competing priorities.
Ability to use a high level of discretion and maintain all confidentiality.
Advanced project management skills.
Ideal candidate will be familiar with the Brown Act and have supported a public board. Ability to complete legal and technology training
related to the District and Hospital Boards within 60 days of hire."