Administrative Assistant I in Neptune Township, NJ at Integrated Resources, Inc

Date Posted: 9/21/2022

Job Snapshot

Job Description

Duties:

Job Summary:
The Administrative Assistant I performs a variety of administrative functions. This position reports to a manager and provides assistance utilizing Productarial support skills to maintain departmental operation.
Essential Generic Job Functions (List in order of importance):
1. Schedules appointments, meetings or conferences for departmental personnel utilizing interdepartmental and/or hospital wide computerized scheduling systems.
2. Prioritizes calls through screening process, transfers calls, records messages, and delivers to appropriate personnel.
3. Coordinates special projects as instructed, composes memos, transcribes notes, and researches and creates presentations.
4. Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports.
5. Takes and/or transcribes minutes at meetings.
6. Reviews and distributes daily mail correspondence to appropriate personnel.
7. Orders office supplies and maintains inventory.
8. Maintains up-to-date departmental manuals and files.
9. May assist with compiling and developing the annual budget.
10. Relies on instructions and pre-established guidelines to perform the functions of the job.
11. Lifts a minimum of 10lbs., pushes and pulls a minimum of 15lbs. and stands a minimum of 1 hour a day.
12. Adheres to the standards identified in the Medical Centers Organizational Competencies.

Skills:

Proficient in computer skills including Microsoft Office Applications
Scheduling and other office functions - preferred, as well as comfort with checking in patients for appointments - required (the comfort part, even if no prior physician office experience!)

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