Admin Coord II in Foster City, CA at Integrated Resources, Inc

Date Posted: 6/25/2020

Job Snapshot

Job Description

Administrative Coordinator

Reporting to the Executive Director, this Administrative Coordinator position is within our Inflam/Resp group within Clinical Operations. The role will be based on-site in our Foster City headquarters. We are looking for a candidate who has experience supporting a global function, with an emphasis on the Asian marketplace. This role will require a high attention to detail, the ability to work across multiple global markets, and the ability to multi-task and prioritize at a very high level.

Knowledge:
Requires knowledge and understanding of administrative and office policies and procedures
Good verbal, written, and interpersonal skills
Self-starter with entrepreneurial drive to succeed
Strong leadership ability with a proven history of success
Superior communication skills on the telephone, e-mail, and Face-to-Face
Exceptional interpersonal skills with a positive, friendly and outgoing approach
Advanced knowledge and experience with computer applications such as Excel, PowerPoint, Word, etc. and web-based applications
Highly-organized and proficient in data management
Strong attention to detail and accuracy
Ability to prioritize with good judgment in order to meet deadlines
Ability to multi-task and excel in fast-changing environment

Specific education and experience requirements:
Requires a minimum of a high school diploma plus 2+ years administrative experience.
Specific job responsibilities:
Provide full calendar management for individual manager, department or group of managers in various time zones
Arrange all travel accommodations including but not limited to hotel, flight, car service, etc.
Preparation of expense reports
Manage logistics of external and internal meetings and events including but not limited to: hotel sourcing, room block management, team travel communications, meals, etc.
Arranges candidate interview scheduling and onboarding of new hires for onsite and remote staff
Serves as the point person for a wide array of organizational, logistical, and technical questions.
Works under limited supervision and may receive general direction on new lines of work or special assignments.
Other duties as assigned.

Intake Notes:

Will be supporting 51 people onsite and offsite with administrative duties
No BA/BS is needed
4-7 years of experience
Visio experience and Oracle is preferred