Admin Assistant II in Foster City, CA at Integrated Resources, Inc

Date Posted: 6/17/2020

Job Snapshot

Job Description

The Manager is looking for someone with incredible communication skills, and with at least 2 years of EA experience.

Job Description:
Reporting to the Sr. Director of Procurement, Provides administrative and clerical support to an individual manager, department or group of managers.
May spend significant amount of time coordinating functional administrative activities which support PDM Finance, Sourcing, and overall operations Finance.
In addition to the Administrative Assistant responsibilities provides administrative and clerical support to the departments interview process, which includes creating, and distributing agendas, collecting assessment forms and scheduling and making travel arrangements.
Organizes and schedules intra and extra-departmental meetings. Must coordinate cross functionally with other admins.
Ensures computer equipment, and all new hire materials are arranged for the persons first day at Client.
Tracks and verifies data using a variety of software to conduct data entry and sorting of information.
May track department budget as directed by immediate manager.
Conducts internet searches as directed.
Creates or may assist in the creation of presentation materials and drafts technical documents as needed.
Manipulates Excel spreadsheets into different sorts and formats and works with Word, Power Point documents as directed by immediate manager. Visio skills definitely preferred.
Gathers, collects, records, tracks and verifies relatively complex data and information from multiple sources.
Liaises with external agencies or organizations to coordinate activities which are important to the function of the department.
• Looking for someone meticulously organized
• Able to support the senior director and the department with time management, travel management and expense management -
• experience in Microsoft suite is a must and concur is highly desirable

Individual must be a self-starter, questioning status quo, curious with a high degree of self-learning, administrative acumen and strong interpersonal skills
Intake Notes:
Location: Foster City, CA.
Work Schedule: 8:00AM-4:30PM
No Travel
Bachelors Degree is a must
Strong Communication Skills
Negotiation Experience is a plus
At least 2 years of EA Experience
Zoom experience is preferable
New position
Will be chasing after non-responses for company surveys